Ministry by Text, LLC Privacy Policy

April 2023

A.   User Privacy

A.1.     Incorporation and Conflict. All defined terms within the Agreement with Partner, if any, apply to this Privacy Policy. This Privacy Policy further applies to any Partners, Users, and/or Data Subjects, as those terms are defined herein. If anything within this Privacy Policy conflicts with the Agreement, this Privacy Policy will govern.

A.2.     Privacy Policy Overview. At MBT, we are committed to protecting privacy rights. MBT wants anyone who has or will enter into an agreement with MBT, visits our websites (“Sites”), or utilizes our User Interface (“UI”), applications, widgets, sites, advertising services, products, or technologies (collectively “Web Services”) or otherwise interacts or communicates with MBT (collectively “Users”) to access safe content and feel comfortable utilizing MBT’s Web Services. The purpose of this Privacy Policy is to fully disclose and share the following information with our Users:

1. 1. how we gather information about our Users;
   2. how we use the information gathered about our Users;
   3. protection of database information;
   4. process for reviewing/changing information;
   5. limits on MBT’s abilities;
   6. procedure for initiating a complaint; and
   7. use of customer data.

A.3.     How We Gather Information About Our Users. When a User enters information onto MBT’s UI or website or creates or provides information to create or edit an existing account with MBT, the registration or amendment process will collect and store company names, designated contact names, designated signatories, addresses, phone numbers, service providers, email addresses, referral sources, software types and information, and other third-party service providers, and information about the company’s demographics. The registration process for group administrators will collect their names, group names, addresses, phone numbers, service providers, email addresses, and information regarding the type, location, and demographics of the group, and any other information MBT considers necessary to set up, maintain, or create an account with MBT (“Personal Information”).

When a User visits the MBT website, our servers may use technology to track the behavior patterns or visitors to our site by collecting the number of visits, average time spent, specific page views, the name of the domain used to access the Internet, the website the User came from, and the website User subsequently visits. MBT also uses “cookies” which allows data to be stored on the User’s web browser. These cookies have a finite lifetime, and a User can modify its web browser settings to limit the storage of and permissible use of cookies.

A.4.     How We Use the Information Gathered About Our Users.

1. 1. our Users’ Personal Information will not be used or disclosed for purposes other than those set out in this Privacy Policy or the Agreement;
   2. MBT will not sell or rent Personal Information provided to MBT by Users. We review and process the User’s Personal Information to keep track of the Users’ specific utilization of MBT Services, to statistically analyze site usage, improve our content and product offerings, and customize our site’s content and layout. MBT collects this information to improve our site and better tailor it to meet our Users’ needs. We use information in the file we maintain about our Users, and other information we obtain from our Users’ current and past activities on our website, to resolve disputes, troubleshoot problems, enforce or perform any obligations under the Agreement, or in response to a request from User. MBT may use any User contact information including, but not limited to, email addresses, landline numbers, business numbers, wireless numbers, and/or physical addresses that Users provide to MBT to communicate from time to time regarding administrative notices, account information, updates and upgrades to MBT, and other MBT products that become available. In addition, we must comply with court orders, information requests from government agencies and regulators, and other legal and regulatory processes that may require the disclosure of our Users’ Personal Information.
   3. Wireless numbers will not be shared or sold to third parties, affiliates, or any other business outside of MBT, unless permitted hereunder, permitted by Users, or required by law.  Any information collected as part of a communication campaign opt-in process, or by any other method MBT collects information, will not be shared or sold to third-parties outside of MBT unless required to do so by law or when permissible under this Section.  Wireless numbers will not be shared or sold for marketing purposes.
   4. If MBT or all MBT’s assets are acquired, either by merger, acquisition, or sale, MBT may transfer our Users’ Personal Information to purchaser, partners, or acquirers. Otherwise, we will not share Personal Information with any third-party except to our service providers as required to provide MBT Services to User, required to do so by law, or when otherwise described or permissible under this Section or the Agreement.

A.5.    Protection of Database Information. Any information sent by User to MBT in order to conduct the MBT Services, including information sent for text messaging and/or storage purposes, will remain the property of the User. This information will be held securely by MBT in accordance with this Privacy Policy, the Agreement, MBT’s internal processes and rules, and all applicable law. MBT will take reasonable measures to protect our Users’ Personal Information with security safeguards appropriate by using technological measures (e.g., firewalls, passwords, encryption) and by enforcing MBT’s stringent internal data and information security policies, including MBT’s Data Retention and Data Destruction policies, which can be found in MBT’s Terms or upon request. MBT will not collect or redistribute any information without our Users’ consent, except when required to do so by law or when permissible under this Privacy Policy or the Agreement.

A.6.    Process of Reviewing/Changing Information. If a User, at any time, would like to change any information that MBT has, the User can contact MBT by telephone, email, or the User can access its online account, if applicable, and review and/or change any relevant information.

A.7.    Limits on MBT’s Abilities. Our Users’ privacy is incredibly important to us. Due to the existing legal and technical environment, we cannot ensure that Personal Information will not be disclosed to third-parties in instances not defined in this Privacy Policy when MBT, in its sole discretion, believes it to be necessary or appropriate to disclose this information pursuant to the Agreement, as required by law, or for any reason necessary for MBT to fulfill any obligation to the User or a third-party. Additionally, MBT can, and by using or continuing to use MBT’s Services, Users authorize us to, disclose any Personal Information to private entities and law enforcement or other governmental entities if MBT, in its sole discretion, believes it necessary or appropriate to address or resolve Users’ inquiries or issues, or when required to do so by law or court order.

A.8.    Procedure for Initiating a Complaint. If a User has any complaints relating to any aspect of MBT’s Services in conjunction with this Privacy Policy or would like to confirm or specify the limitations on sharing its Personal Information, please contact MBT and clearly state the nature of the complaint or request. MBT will acknowledge your complaint or request within five (5) business days. The User issuing the complaint or request will be assigned an MBT contact name that will be responsible for keeping the User informed of the progress of the complaint.

MBT reserves the right to change this Privacy Policy from time to time at its discretion. Users will be notified of any changes in writing, the changes will be posted herein and will be effective thirty (30) days after notice of the changes. The User’s continued use of MBT Services after notice of changes to this Privacy Policy constitutes acceptance of all changes, unless otherwise agreed by the Parties. This Privacy Policy is subject to any applicable privacy laws. If you have further questions about our Privacy Policy or anything contained therein, please contact MBT at:

Ministry by Text, LLC
6841 Virginia Parkway, Ste 103-#371
McKinney, TX 75071
(888) 470-2116
[email protected]

A.9.     MBT’s Privacy Representations. MBT represents that, in the course of providing any information that is directly from MBT, authored by MBT, and/or sent to MBT Users, that MBT will not:

1. 1. send information electronically that has falsified sender domain names, IP addresses, and company information;
   2. send information that has confidential, misleading, deceptive, or inaccurate whether in a subject line or within the content itself;
   3. send information routed through servers that MBT does not have express authority to use;
   4. prevent Users from opting out of receiving such communications, and process any opt out requests in a diligent manner; and
   5. send proprietary, confidential, or any type of information that MBT does not have the right to send.

THIS SECTION DOES NOT APPLY TO INFORMATION THAT MBT SENDS IN THE COURSE OF PROVIDING MBT SERVICES ON BEHALF OF PARTNERS. PARTNERS HAVE AND RETAIN ALL RESPONSIBILITY FOR ALL CONTENT OF PARTNER MESSAGES SENT TO USERS.

B.    California Privacy Addendum

B.1.     California Consumer Privacy Act. The California Consumer Privacy Act (“CCPA”) gives California residents the right to know what information is collected about them and the right to access and delete that information within certain limitations. They also have the right to tell companies not to sell personal information about them. MBT does not sell any personal information. Consumers may not be discriminated against for invoking these rights. MBT is aware of and complies with all rights and obligations of the CCPA and other relevant law.

B.2.     Personal Information. MBT describes certain specific pieces of Personal Information we collect and how we use them in our Privacy Policy. The data we collect will, of course, depend on the User’s interactions with us as well as the products and services it purchases. The CCPA requires us to tell Users about the categories of Personal Information we collect about a User. MBT collects Personal Information as that term is defined within its Privacy Policy. We use the Personal Information we collect consistent with the relevant business and commercial purposes as they are defined under the CCPA. Service providers we use to provide MBT Services on our behalf may also use information for the same purposes. “Business and commercial purposes” includes providing services to Users, communicating with Users and providing customer service, User experiences, improving our services, providing marketing and advertising, debugging, auditing our processes and services, short-term transient uses, research, security, fraud, and legal compliance purposes.

B.3.     Right to Access. California Users have the right to request access to the specific pieces and categories of User Personal Information we have collected for the preceding twelve (12) months, and such requests are limited to one (1) request per calendar year. MBT’s Privacy Policy defines the categories of sources we collect personal information from, the business or commercial purposes for collecting personal information, and the categories of third parties we share personal information with.

B.4.     Right to Delete. Requests for MBT to delete User Personal Information are subject to exemptions under the CCPA. We will retain certain information required for security, legal, or other business or commercial purposes in accordance with MBT’s Data Retention policy and securely delete Personal Information at the end of the retention period in conjunction with MBT’s Data Destruction policy. All Personal Information that MBT collects and retains is used to provide the MBT Services and for related purposes as described in our Privacy Policy.

B.5.     User Right to “Do Not Sell.”  The CCPA gives California residents the right to say no to the sale of Personal Information.

MBT does not sell User Personal Information, as that term is defined based on our understanding of the CCPA and its implementing regulations, except when required by law or otherwise permissible under the Agreement. We also do not provide Personal Information to third parties for monetary or other valuable consideration. We share certain information with third parties doing work on our behalf for business purposes described herein.

B.6.     Discrimination. If a User exercises any of the rights described herein, MBT will not discriminate against the User by denying MBT Services, charging different prices or rates for MBT Services, or altering the quality of the MBT Services provided.

B.7.     Where to Exercise Rights. If a User or an authorized agent would like to exercise rights under this Privacy Policy, the User may contact MBT at the contact information identified in Section A.8. MBT will verify the User’s identity before fulfilling any requests.

B.8.     Do Not Track Notice. MBT does not track its Users over time and across third-party websites to provide targeted advertising and therefore does not respond to Do Not Track (DNT) signals. However, some third-party sites do keep track of a user’s browsing activities when they provide content. Most web browsers allow a user to set the DNT signal on your browser so that third parties know you do not want to be tracked.

Nevada and Vermont Privacy Addendum

C.1.     Nevada Privacy Rights. Nevada law allows Users to opt out of the sale of Personal Information by online service providers such as website operators. Nevada law defines “sale” as the exchange of certain personally identifiable information for money, where the recipient also intends to sell that information. Personal identifiable information includes name, address, phone number, Social Security number, or any identifier that can be used to contact a consumer electronically. To submit a written request for MBT refrain from selling any personal information collected, please email [email protected].

C.2.     Vermont Privacy Rights. Vermont’s current law requires data brokers, defined as businesses that knowingly collect and license the personal information of consumers with whom such businesses do not have a direct relationship, to register annually with the Secretary of State. MBT does not consider itself to fall under the definition of a “data broker.” MBT’s data collection procedures are identified within its Privacy Policy. MBT has implemented and maintains a written information security program containing administrative, technical, and physical safeguards to protect personally identifiable information.

General Data Protection Regulation Addendum

The General Data Protection Regulation (“GDPR”) is a collection of guidelines that creates a legal framework for the collection and processing of personal information belonging to individuals who live in countries within the European Economic Area (EEA) including, but not limited to, member states of the European Union (EU), Norway, Iceland, Liechtenstein, and the United Kingdom.

D.1.     Applicability. This GDPR Addendum shall apply only to the extent Partner is established within the areas references above or any territories for which the GDPR applies.

D.2.     Parties’ Roles. Partner is the original custodian (“Controller”) of the Partner’s Customers’ Personal Information (“Customer Data”), and Partner appoints MBT (“Processor”) to process Customer Data on the Partner’s behalf. In some circumstances Partner may be a Processor, in which case Partner appoints MBT as the Customer Data’s sub-processor, which shall not change the obligations of either Partner or MBT under this GDPR Addendum, as MBT will remain a Processor with respect to the Partner in such event.

D.3.     Purpose Limitation. MBT shall process Customer Data for the purposes set forth in the Agreement and only in accordance with the lawful, documented instructions of Partner, except where otherwise required by applicable law. The Agreement and this GDPR Addendum set out Partner’s complete instructions to MBT in relation to the processing of Customer Data on behalf of Partner’s Customers (“Data Subjects”) and any processing required outside of the scope of these instructions (inclusive of the rights and obligations set forth under the Agreement) will require prior written agreement of the parties.

D.4.     Training. MBT shall ensure that its relevant employees, agents and contractors receive appropriate training regarding their responsibilities and obligations with respect to the processing, protection and confidentiality of Customer Data.

D.5.     Compliance. Partner, as Controller, shall be responsible for ensuring that, in connection with Customer Data and the MBT Services, it has complied, and will continue to comply with all applicable laws relating to privacy and data protection and it has, and will continue to have, the right to transfer, or provide access to, the Personal Information to MBT for processing in accordance with the Agreement, including this Addendum.

D.6.     Security. MBT shall implement appropriate technical and organizational measures designed to protect the Customer Data from accidental or unlawful destruction, loss, alteration, unauthorized disclosure, access or use (each a “Security Incident”) and in accordance with MBT’s security standards set forth in the Agreement.

D.7.     Confidentiality or Processing. MBT shall ensure that any person or entity that it authorizes to process the Customer Data (including its staff, agents, and subcontractors) shall be subject to a duty of confidentiality (whether a contractual or a statutory duty) that shall survive the termination of their employment and/or contractual relationship.

D.8.     Security Incidents.  Upon becoming aware of a Security Incident, MBT shall notify Partner without undue delay and pursuant to the Agreement, but within no more than seventy-two (72) hours, and shall provide such timely information as Partner may reasonably require to enable Partner to fulfil any data breach reporting obligations under EU Data Protection Legislation. MBT will take steps to immediately identify and remediate the cause of such Security Incident.

D.9.     Sub-Processors. Partner agrees that MBT may engage MBT affiliates and third-party sub-processors (collectively “Sub-Processors”) to process the Customer Data on MBT’s behalf. The Sub-Processors currently engaged by MBT and authorized by Partner are listed on MBT’s Vendor List. The List shall include a mechanism for Partner to subscribe to notifications of any new Sub-Processors or changes to the Sub-Processor List. MBT shall impose on such Sub-Processors data protection terms that protect the Customer Data to the same standard provided for by this GDPR Addendum and shall remain liable for any breach of GDPR Addendum caused by a Sub-Processor.

D.10.   Changes to Sub-Processors. MBT may, by giving no less than thirty (30) days’ notice to Partner, add or make changes to the Sub-Processors. Partner may object to the appointment of an additional Sub-Processor within fourteen (14) calendar days of such notice on reasonable grounds relating to the protection of the Customer Data, in which case MBT shall have the right to cure the objection through one of the following options (to be selected at MBT’s sole discretion): (a) MBT will cancel its plans to use the Sub-Processor with regard to Customer Data or will offer an alternative to provide the MBT Services without such Sub-Processor; or (b) MBT will take the corrective steps requested by Partner in its objection (which remove Partner’s objection) and proceed to use the Sub-Processor with regard to Customer Data; or (c) MBT may cease to provide or Partner may agree not to use (temporarily or permanently) the particular aspect of the MBT Services that would involve the use of such Sub-Processor with regard to Customer Data, subject to a mutual agreement of the parties to adjust the remuneration for the MBT Services considering the reduced scope of the MBT Services. Objections to a Sub-Processor shall be submitted to MBT by following the directions set forth in the Vendor List. If none of the above options are reasonably available and the objection has not been resolved to the mutual satisfaction of the parties within thirty (30) days after MBT’s receipt of Partner’s objection, either Party may terminate the Agreement.

D.11.   Emergency Replacement. MBT may replace a Sub-Processor if the reason for the change is beyond MBT’s reasonable control. In such instance, MBT shall notify Partner of the replacement as soon as reasonably practicable, and Partner shall retain the right to object to the replacement Sub-Processor pursuant to Section D.10 (Changes to Sub-processors) above.

D.12.   Subject’s Rights. MBT shall provide commercially reasonable assistance, including by appropriate technical and organizational measures as reasonably practical, to enable Partner to respond to any inquiry, communication or request from a Data Subject seeking to exercise his or her rights under EU Data Protection Legislation, including rights of access, correction, restriction, objection, erasure or data portability, as applicable. In the event such inquiry, communication, or request is made directly to MBT, MBT shall promptly inform Partner by providing the full details of the request. For the avoidance of doubt, Partner is responsible for responding to the Data Subject’s requests for access, correction, restriction, objection, erasure or data portability of that Data Subject’s Customer Data.

D.13.   Data Protection for Impact Assessments and Prior Consultation. MBT shall, to the extent required by EU Data Protection Legislation, provide Partner with reasonable assistance with data protection impact assessments or prior consultations with data protection authorities that Partner is required to carry out under EU Data Protection Legislation.

D.14.   Security Reports and Audits. Any provision of security attestation reports (such as SOC 2, Type II or equivalent report) or audits shall take place in accordance with Partner’s rights under the Agreement. MBT shall provide a copy of its most current security attestation report upon Partner’s written request no more than once annually. MBT reserves the right to charge a fee (based on its reasonable costs) for any such audit. MBT will provide further details of any applicable fee and the basis of its calculation to Partner in advance of such audit.

D.15.      Deletion or Return of Data.  MBT will process and store Customer Data only for the period necessary to achieve the purpose of the storage, or as permitted by law.  In the event MBT is required by law to retain some or all of the Customer Data, the protections of the Agreement and this GDPR Addendum shall extend to such Customer Data and limit any further processing of such Customer Data to only those limited purposes that require the retention for so long as MBT maintains the Customer Data.

D.16.   Miscellaneous. Except as amended by this GDPR Addendum, the Agreement will remain in full force and effect. If there is a conflict between the Agreement and this GDPR Addendum, the language of this GDPR Addendum will control. Any claims brought under this GDPR Addendum shall be subject to the Agreement, including, but not limited to, the exclusions and limitations set forth herein.

Canada’s Anti-Spam Legislation (CASL) Commitments

E1.      Conflict. If anything within this Privacy Policy Section E. conflicts with the Agreement, the Privacy Policy Section E. will govern.

E2.      Notices. MBT will notify Partner of any unsubscribe requests received from a Data Subject on a regular basis.

E3.      Records. MBT agrees to maintain records in compliance with CASL and agrees to allow Partner to inspect and/or audit any records related to MBT’s compliance with CASL.

E4.      Commercial Electronic Messages (“CEMs”). MBT will urge Partner to send Commercial Electronic Messages (“CEMs”), as defined in CASL, that contain the following information within each CEM transmitted:

1. 1. Identity of who the CEM is sent on behalf of;
   2. Provide information enabling the Data Subject to contact the entity in (a) supra;
   3. Provide a clear, simple unsubscribe mechanism in each CEM using the same electronic means by which the CEM was sent. Specifically, the unsubscribe mechanism must:
      1. Allow a Data Subject to unsubscribe from any CEM by providing the option in each CEM transmitted;
      2. Require only the Data Subject’s email address to process the unsubscribe request;
      3. Not request the Data Subject wishing to unsubscribe to log into the sender’s website or visit more than one webpage to complete the unsubscribe request; and
      4. Be processed and in effect within ten (10) business days of receiving same.

MBT IS NOT RESPONSIBLE FOR THE CONTENT OF CEMS OR ANY OTHER MESSAGES SENT TO DATA SUBJECTS. PARTNER HAS THE ULTIMATE APPROVAL FOR THE CONTENT OF ANY MESSAGE. PARTNER MAY CHOOSE TO SEND CONTENT THAT IS IN CONFLICT WITH THE ADVICE AND RECOMMENDATION OF MBT. AS SUCH, MBT IS NOT RESPONSIBLE FOR THE CONTENT OF ANY MESSAGES SENT.

E5.      Consent. MBT will and is entitled to rely on Partner’s representation as to whether a Data Subject receiving a CEM has given the required consent, whether express or implied, to receive the CEM.

MBT IS NOT RESPONSIBLE FOR SENDING A CEM TO A DATA SUBJECT WHO DID NOT PROVIDE THE REQUIRED CONSENT TO RECEIVE SAME IF MBT RELIED ON THE PARTNER’S REPRESENTATION THAT THE REQUIRED CONSENT WAS PROVIDED TO PARTNER.

E6.      Proof of Opt-In. To the extent that MBT has the information in its possession, custody, and/or control, MBT will save the following information pursuant to the Agreement or applicable law:

1. 1. Data User’s email address;
   2. Data User’s IP address;
   3. The date and time of the Data User’s opt-in;
   4. The specific URL of the acquisition source (or, if no longer live, a screenshot of same).